Supplier Actions
Table of Contents
- Interchange Header
- Message Header
- Beginning of Message
- Date/Time Period
- Additional Information
- Free Text
- Reference
- Name & Address
- Reference
- Contact information
- Currency
- Payment Terms
- Date/Time Period
- Monetary Amount
- Transport Details
- Terms of Delivery
- Allowance or Charge
- Line Details
- Additional Product ID
- Item Description
- Measurements
- Quantity
- Free Text
- Monetary Amount
- Price
- Reference
- Tax
- Allowance or Charge
- Monetary amount
- Section Control
- Monetary amount
- Tax
- Monetary Amount
- Message Trailer
Interchange Header
| Seq | Element | Element Description | Req | Data Length | Example Data | Notes |
| UNB | Interchange Header | M | ||||
| 0001 | Syntax identifier | M | an4 | UNOA | ||
| :0002 | Syntax version | M | n1 | 3 | ||
| +0004 | Sender identification | M | an35 | Supplier's mailbox ANA no. | ||
| :0007 | Qualifier | M | an4 | ZZ,01,08,12,14 | Supplier's qualifier | |
| :0008 | Address for reverse | n | Not used | |||
| +0010 | Recipient identification | M | an35 | 5023949000004 | John Lewis ANA number | |
| :0007 | Qualifier | M | an4 | 14 | John Lewis qualifier | |
| :0014 | Routing address | n | Not used | |||
| +0017 | Date | M | n6 | 20130326 | Format YYMMDD | |
| :0019 | Time | M | n4 | 1139 | Format HHMM | |
| +0020 | Interchange control ref. | M | an14 | 3408 | Unique number | |
| +0022 | Password | M | an14 | Network password | ||
| :0025 | Qualifier | n | Not used | |||
| +0026 | Application ref. | M | an14 | INVOIC | ||
| +0029 | Processing priority | n | Not used | |||
| +0031 | Acknowledgment req. | n | Not used | |||
| +0032 | Communications agreement | n | Not used | |||
| +0035 | Test indicator | n | Not used |
Message Header
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| UNH | Message Header | M | ||||
| 0062 | Message reference number | M | an..14 | 3652 | Sequential no. unique to your supplier's ANA no. and this INVOIC doc. We check this no. and will reject any files which are out of sequence. DE0062 in UNT will have the same value | |
| +0065 | Message type identifier | M | an..6 | INVOICES | ||
| :0052 | Message type version number | M | an3 | D | D = draft directory | |
| :0054 | Message type release | M | an3 | 96A | Version | |
| :0051 | Controlling agency | M | an2 | UN | ||
| 0057 | Association assigned code | M | an6 | EAN008 | Version control number | |
| +0068 | Common access ref | n | Not used | |||
| +S010 | Status of the transfer | n | Not used |
Beginning of Message
Note: This segment is used to indicate the type and function of a message and to transmit the identifying number.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| BGM | C002 | Beginning of Message | M | |||
| 1001 | Document message name | M | an3 | 380 | = Commercial Invoice | |
| 384 | = Corrected Invoice | |||||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :1000 | Doc / message name | n | Not used | |||
| +1004 | Doc / message no. | M | an35 | Your invoice number | Invoice no. assigned by document sender | |
| +1225 | Message function | M | an3 | 9 | = Original | |
| 7 | = Duplicate | |||||
| 43 | = Additional | |||||
| +4343 | Response type | n | Not used |
Date/Time Period
Note: This segment is used to specify the date or period of the invoice. It may also be used to specify the date on which the goods were despatched, delivered or received.
| Seg | Element | Element Description | Req | Data Length | Example | Notes |
| DTM | Date/ Time period | M | ||||
| 2005 | Date/ Time period qualifier | M | an3 | 20130331 | 137 = document date/time | |
| 325 = tax date | ||||||
| 11 = despatch time | ||||||
| 35 = delivery date/time | ||||||
| 50 = recipient date/time | ||||||
| :2380 | Date time | M | an35 | |||
| :2379 | Date/time format qualifier | M | an3 | 102 = CCYYMMDD | ||
| 203 = CCYYMMDDHHMM |
Additional Information
Note: This segment is used to specify any special conditions which apply to the goods being invoiced. The country of origin of all the products ( if it is the same) may be specified here in the header section.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| ALI | Additional information | M | For non-UK invoices. Used to specify any special conditions which may apply to the goods being invoiced. | |||
| 3239 | Country of origin | M | an3 | ALI+GB | IDO3103166 country code two alpha country code | |
| +9213 | Type of duty | n | Not used | |||
| +4183 | Special conditions | n | Not used |
Free Text
Note: This segment is used to provider free form or coded text information which applies to the complete invoice message.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| FTX | Free Text | M | ||||
| 4451 | Text subject qualifier | M | an3 | PUR | = Purchasing information | |
| +4453 | Text function | n | Not used | |||
| +C107 | Text reference | n | Not used | |||
| +4440 | Free text | O | an70 | Free text | Narrative - up to 28 characters, optional | |
| :4440 | Free text | O | an70 | Free text | Narrative - up to 28 characters, all :4440 fields are optional narrative fields | |
| +3453 | Language | O | an3 | ISO 639 two alpha code |
Reference
Note: This segment is used to specify references which relate to the whole invoice, for example Purchase Order Numbers, Delivery Numbers, etc.
| Seg | Element | Element Descritpion | Req | Data Length | Example Data | Notes |
| RFF | Reference | M | ||||
| 1153 | Reference qualifier | M | an3 | ON | =JL order number. You must send this seg. Any messages without a valid 6 digit number are rejected. | |
| ALL | = Invoice batch number. Must match the TAXCON batch sent with the invoice | |||||
| DQ | = Delivery note number, optional | |||||
| :1154 | Ref. number | M | an35 | 6 digit order number | JL order number | |
| :1156 | Line number | n | Not used | |||
| :4000 | Ref. version | n | Not used |
Name & Address
Note: This segment is used to identity the Trading Parties involved in the invoice process - Identification of the Buyer and Supplier of goods and services in mandatory in the invoice.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| NAD | Name & address | M | ||||
| 3035 | Party qualifier | M | an3 | 5023949000004 | BY = Buyer. JL ANA no. - always sent | |
| SR = Supplier's agent. OPD only - overseas suppliers etc | ||||||
| 1234567891231 | SU = Supplier. Supplier's ANA no. | |||||
| 1234567891231 | DP = Delivery party | |||||
| VN = Supplier's ANA no. Optional, not sent if SU used | ||||||
| +3039 | Party identifier | M | an35 | ANA number for party specified in 3035 | ||
| :1131 | Code list qualifier | n | Not used | |||
| :3035 | Code list agency | M | an3 | 9 | =EAN | |
| +C058 | Name & address freeform | n | Not used | |||
| +3036 | Party name | M | an35 | Name | ||
| :3036 | Party name | n | ||||
| :3036 | Party name | n | Not used | |||
| :3036 | Party name | n | Not used | |||
| :3036 | Party name | n | Not used | |||
| :3045 | Party name format | n | Not used | |||
| +C059 | Street | n | Not used | |||
| +3164 | City name | n | Not used | |||
| +3229 | Country | n | Not used | |||
| +3251 | Postcode | n | Not used |
Reference
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| RFF | Reference | M | Mandatory for all UK suppliers paying VAT and for non-UK suppliers | |||
| 1153 | Reference qualifier | M | an3 | VA | = VAT reg. no. | |
| :1154 | Reference no. | M | an35 | VAT re. no. | Supplier's VAT reg | |
| :1156 | Line number | n | Not used | |||
| :4000 | Reference version | n | Not used |
Contact information
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| CTA | Contact information | O | Optional | |||
| 3139 | Contact function | O | an3 | AD | =Accounts contact | |
| AP | = Accounts payable | |||||
| AR | = Accounts receivable | |||||
| +3413 | Employee identification | n | Not used | |||
| :3412 | Employee | n | an35 | Not used | ||
| COM | Communication contact | O | Optional | |||
| 3148 | Communication number | O | an512 | Tel or fax number | ||
| :3155 | Communication channel | O | an3 | EM | ||
| FX | = Fax | |||||
| TE | = Telephone |
Currency
Notes: This segment is used to specify currency information for the complete invoice.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| CUX | Currency | M | Optional | |||
| 6347 | Currency detail qualifier | M | an3 | CUX+2 | 2 = Reference currency | |
| :6345 | Currency | M | an3 | GBP | ISO4217 currency code | |
| :6343 | Currency qualifier | M | an3 | 4 | = invoicing currency | |
| :6348 | Currency rate | n | Not used | |||
| +C504 | Currency details 2 | n | Not used | |||
| +5402 | Rate of exchange | n | Not used | |||
| +6341 | Currency market exchange | n | Not used |
Payment Terms
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| PAT | Payment Terms | Mandatory for all non-UK invoices. Not used for nUK invoices | ||||
| 4279 | Payment terms type qualifier | M | an3 | 1 | = Basic | |
| +4277 | Terms of payment ID | M | an17 | 22 | = Discount | |
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :4276 | Terms of payment text 1 | M | an35 | |||
| :4276 | Terms of payment text 2 | M | an35 | |||
| +2475 | Payment terms ref | M | an3 | 5 | = invoice date | |
| :2009 | Time relation | N | an3 | 3 | = after reference | |
| :2151 | Type of period | M | an3 | D | = Day | |
| M | = Month | |||||
| :2152 | No of periods | M | n3 | Number of periods for payment |
Date/Time Period
Notes: This segment is used to specify any dates associated with the payment terms for the invoice.
| Seg | Element | Element Description | Req | Data length | Example Data | Notes |
| DTM | Date / Time period | M | ||||
| 2005 | Date / time period qualifier | M | an3 | 7 | = Effective date/time | |
| :2380 | Date / time | M | an35 | |||
| :2379 | Date / time format qualifier | M | an3 | 102 | =CCYYMMDD |
Monetary Amount
Note: This segment is used to specify monetary values which will be allowed or charged if the Invoices pays (does not pay) to terms.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| MOA | Monetary Amount | Settlement discount before VAT - Optional | ||||
| 5025 | Monetary amount qualifier | M | an3 | 21 | = cash discount | |
| :5004 | Monetary amount | M | n18 | |||
| :6345 | Currency | n | Not used | |||
| :6343 | Currency qualifier | n | Not used | |||
| :4005 | Satus | n | Not used |
Transport Details
Note: This segment is used to specify transport services provided for the delivery of the invoiced line items, such as express transport services.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| TDT | Transport details | Mandatory for non-UK suppliers. This segment is used to specify transport services provided for the delivery of the invoice line items, such as express transport service. | ||||
| 8051 | Transport stage | M | an3 | 20 | = Main carriage | |
| +8028 | Reference number | M | ||||
C220 +8067 | Mode of transport coded | M | an3 | 10 | =Maritime | |
| 20 | = Rail | |||||
| 30 | = Road | |||||
| 40 | = Air | |||||
| :8066 | Mode of transport | n | Not used | |||
C228 +8179 | Transport means | C | 23 25 31 | = Rails = Rail express = Truck | ||
| +C400 | Carrier | n | Not used | |||
| +C401 | Excess transport | n | Not used | |||
| +C222 | Transport ID | n | Not used | |||
| +8281 | Transport ownership | n | Not used |
Terms of Delivery
Note: This segment is used to specify the terms of delivery for the complete invoice. When specifying terms of delivery it is required in EANCOM to use incoterms.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| TOD | Terms of delivery | Mandatory for non-UK suppliers. This segment is used to specify the terms of delivery for the complete invoice. | ||||
| 4055 | Terms of delivery function | M | an3 | 6 | = Delivery condition | |
| +4215 | Method of payment | M | ||||
| +4043 | Terms of delivery | M | an3 | Use INCOTERMS 1990 | ||
| :1131 | Code list qualifer | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :4052 | Terms of delivery | n | Not used | |||
| :4052 | Terms of delivery | n | Not used |
Allowance or Charge
Note: This segment is used to indicate any Allowances or Charges to the total invoice, e. g. packaging costs.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| ALC | Allowance or charge | M | Sent to add a surcharge/carriage ti the cost of goods on the order | |||
| 5463 | Allowance qualifier | M | an3 | C | = Charge / carriage | |
| +C552 | Allowance information | n | Not used | |||
| +4471 | Settlement coded | M | 6 | Charged to be paid by customer | ||
| +1227 | Calculation sequence | n | Not used | |||
| +7161 | Special services codes | M | an3 | FC | = Freight charge/carriage | |
| HD | = Handling | |||||
| IN | = Insurance | |||||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :7160 | Sepcial service | n | Not used | |||
| :7160 | Special service | n | Not used | |||
| MOA | Monetary Amount | Surcharge/carriage before VAT | ||||
| 5025 | Monetary amount qualifier | M | an3 | 23 | = charge amount | |
| :5004 | Monetary amount | M | n18 | Not used | ||
| :6345 | Currency | n | Not used | |||
| :6345 | Currency qualifier | n | Not used | |||
| :4405 | Status | n | Not used |
Line Details
Note: This segment is used to indicate the beginning of the details sections of the Invoice message. The detail section is formed by a repeating group of segments, always starting with a LIN segment.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| LIN | Line Item | M | ||||
| 1082 | Line item number | M | n6 | Invoice line item number from PO | ||
| +1229 | Action request | n | ||||
| +7140 | Item number | M | an35 | EAN8, UPC12 or EAN13 code. Must be the same item number sent by JL on EDI order | ||
| :7143 | Item number type | M | an3 | EN | =EAN | |
| UP | = UPC12 | |||||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| +C829 | Sub line info | N | Not used | |||
| +1222 | Configuration level | n | Not used | |||
| +7083 | Configuration | n | Not used |
Additional Product ID
Notes: This segment is used to specify additional or substitutional item identification codes such as buyer’s or supplier’s item number.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| PIA | Additional Product ID | M | ||||
| 4347 | Prodict ID function | M | an3 | 5 | = Product information | |
| 1 | = Additional info -commodity group for EC Intrastats imports. Supplemental ID which provides more info complementary to the main global trade no. (provided in LIN segment) e.g. a batch no., promo variant no., product group no. | |||||
| +7140 | Item number | M | an35 | Supplier's item number | If not EAN/UPC. If 5 sent in 4374 | |
| EC Intrastats commodity group | If 1 sent in 4374 | |||||
| :7143 | Item number type | M | an3 | SA | = Supplier's article number | |
| HS | = Harmonised system | |||||
| CG | = EC Intrastats | |||||
| :1131 | Code list qulifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| +C212 | Item number ID | n | Not used | |||
| +C212 | Item number ID | Not used | ||||
| +C212 | Item number ID | Not used | ||||
| +C212 | Item number ID | Not used |
Item Description
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| IMD | Item Description | M | ||||
| 7077 | Item description type | M | an3 | Must be A, E or F (free-form text) | ||
| :7081 | item characteristic | n | Not used | |||
| +7009 | Item description code | n | Not used | |||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :7008 | Item description | n | Not used | |||
| :3453 | Language | n | Not used | |||
| +7383 | Surface/layer indicator | n | Not used |
Measurements
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| MEA | Measurements | For measured sq metre stock only | ||||
| 6311 | Measurement qualifier | M | an3 | PD | = Physical dimensions | |
| +6313 | Measurement qualifier | M | an3 | LN | = Length | |
| WD | = Width - sq metred only | |||||
| :6321 | Measurement significance | n | Not used | |||
| :6155 | Measurement attribute, coded | n | Not used | |||
| :6154 | Measurement attribute | n | Not used | |||
| +6411 | Meaure unit qualifier | M | an3 | MTR | = Metre | |
| :6314 | Measurement value | M | n18 | Piece length | Measured & sq metred stock. Up to 3 decimal places | |
| Piece width | For sq metred stock. Up to 3 decimal places | |||||
| :6162 | Range minuimum | n | Not used | |||
| :6152 | Range maximum | n | Not used | |||
| :6432 | Significant digits | n | Not used | |||
| +7383 | Surface/layer indicator | n | Not used |
Quantity
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| QTY | Quantity | |||||
| 6063 | Quantity qualifier | M | an3 | 47 | = Invoice quantity - no. of traded units | |
| 59 | = Pack size - no. of consumer units in traded unit | |||||
| :6060 | Quantity | M | n15 | |||
| :6411 | Measure unit qualifier | M | an3 | MTR | = Metres. Measured& sq metre stock only | |
| MTK | = Sq metres. For measured & sq metred stock only |
Free Text
Note: This segment is used to provide free form or coded text information that applies to the complete invoice message.
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| FTX | Free Text | M | ||||
| 4451 | Text subject qualifier | M | an3 | PUR | = Purchasing information | |
| +4453 | Text function | n | not used | |||
| +C107 | Text ref. | n | not used | |||
| +4440 | Free text | O | an70 | Free text | Narrative (up to 28 characters, optional). | |
| :4440 | Free text | O | an70 | Free text | Narrative (up to 28 characters, optional). | |
| :4440 | Free text | O | an70 | Free text | Narrative (up to 28 characters, optional). | |
| :4440 | Free text | O | an70 | Free text | Narrative (up to 28 characters, optional). | |
| :4440 | Free text | O | an70 | Free text | Narrative (up to 28 characters, optional). | |
| +3453 | Language | n | Not used |
Monetary Amount
| Seg | Element | Element description | Req | Data length | Example date | Notes |
| MOA | Monetary Amount | M | ||||
| 5025 | Monetar amount qualifier | M | an3 | 66 | = goods item total | |
| 203 | = Line item amount. (If 66 is also sent, 203 will take preference.) | |||||
| :5004 | Monetary amount | M | n18 | |||
| :6345 | Currency | n | Not used | |||
| :6343 | Currency qualifier | n | Not used | |||
| :4405 | Status | n | Not used |
Price
| Seg | Element | Element description | Req | Data length | Example data | Notes |
| PRI | Price | M | ||||
| 5125 | Price qualifier | M | an3 | AAA | -Traded unit price of net line of discounts | |
| AAB | - Price gross of line discounts | |||||
| :5118 | Price | M | n15 | Up to 4 decimal points | ||
| :5375 | Price type | n | Not used | |||
| :5387 | Price type qualifier | n | Not used | |||
| :5284 | Unit price basis | n | Not used | |||
| :6411 | Measure unit qualifier | M | an3 | MTR | =Per metre. For measured and sq-metred stock only | |
| MTK | =Per sq-metre. For measured and sq-metred stock only. | |||||
| +5213 | Sub-line price | n | Not used |
Reference
| Seg | Element | Element description | Req | Data Length | Example data | Notes |
| RFF | Reference | M | Each line must have an RFF segment with the line number. | |||
| 1153 | Reference qualifier | M | an3 | ON or LI | = Order and line number | |
| :1154 | Reference number | M | an35 | Order number | ||
| :1156 | Line number | M | an6 | Line number | ||
| :4000 | Reference version | n | Not used |
Tax
| Seg | Element | Element description | Req | Data Length | Example data | Notes |
| TAX | Tax | If a product has more than one VAT rate, then two of these segments may be sent. | ||||
| 5283 | Tax qualifier | M | an3 | 7 | = Tax | |
| +5153 | Tax type coded | M | an3 | VAT | Value Added Tax | |
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :5152 | Tax type | n | Not used | |||
| +C533 | Tax account details | n | Not used | |||
| +5286 | Tax assesment basis | n | Not used | |||
| +5279 | Tax rate ID | n | Not used | |||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :5278 | Tax rate | M | an17 17.50 | In format nn.nn% | ||
| :5273 | Tax rate basis identification | n | Not used | |||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| +5305 | Tax category coded | M | an3 | Z | ||
| L | = lower rate | |||||
| E | = exempt | |||||
| A | = mixed rate | |||||
| S | = standard rate tax | |||||
| +3446 | Tax identification | n | not used |
Allowance or Charge
| Seg | Element | Element description | Req | Data legth | Example data | Notes |
| ALC | Allowance or charge | This segment should be sent if there are any line discounts on this invoice. | ||||
| 5463 | Allowance qualifier | M | an3 | A | = Allowance | |
| +C552 | Allowance information | n | Not used | |||
| +4471 | Settlement | n | Not used | |||
| +1227 | Calculation sequence | M | an3 | 1 | = First step | |
| 2 | = Second step | |||||
| +7161 | Special services coded | M | an3 | TD | = Trade discount | |
| QD | =Quantity discount | |||||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :7160 | Special service | n | Not used | |||
| :7160 | Special service | n | Not used |
Monetary amount
| Seg | Element | Description | Req | Data length | Example data | Notes |
| MOA | Monetary Amount | M | This segment is the discount value for the line allowance in the previous ALC segment. | |||
| 5025 | Monetary amount qualifier | M | an3 | 204 | = Allowance amount | |
| :5004 | Monetary amount | M | n18 | |||
| :6345 | Currency | n | Not used | |||
| :6343 | Currency qualifier | n | Not used | |||
| :4405 | Status | n | Not used |
Section Control
| Seg | Element | Element Description | Req | Data length | Example data | Notes |
| UNS | Section control | |||||
| 0081 | Section identification | M | a1 | S | = detail / summary separation | |
| CNT | Control total | |||||
| 6069 | Control qualifier | M | an3 | 2 | = No. of line items in message. must always be sent | |
| 29 | = Total net weight of the consignment. Must be sent for non-uk EC suppliers | |||||
| 10 | consignments no. of deliveries. Must be sent ffor non UK EC suppliers | |||||
| 11 | No. of packages. Must be sent ffor non UK EC suppliers | |||||
| 15 or 26 | = cube or total measure of the consignment. Must be sent ffor non UK EC suppliers | |||||
| :6066 | Control value | M | n18 | Count of LIN items, or measure value | ||
| :6411 | Measure unit qualifier | M | KGM | = Kilogram. For type 15,26 or 29 | ||
| MTR | = Meters. For type 15,26 or 29 | |||||
| MTK | = Sq meters. For type 15,26 or 29 | |||||
| MTQ | = Cubic meters. For type 15,26 or 29 | |||||
| TNE | = Metric ton. For type 15,26 or 29 |
Monetary amount
| Seg | Element | Element Description | Req | Data Length | Example Data | Notes |
| MOA | Monetary amount | M | ||||
| 5025 | Monetary amount qualifier | M | an3 | 86 or 9 or 39 or 77 | = Total monetary amount (ie including surcharges settlement discount and VAT) Mandatory for all invoices | |
| M | 124 or 176 | = Total VAT (send 0 for goods coming from outside UK) Mandatory for all invoices | ||||
| M | 129 | = Goods inc surcharge (ie inc surcharges but before settlement discount and VAT) Mandatory for all invoices | ||||
| M | 125 | =Taxable amount (ie inc surcharges and settlement discount but before VAT). Mandatory for all invoices. | ||||
| M | 79 | = Total line items amount (ie goods excluding surcharges settlement discount and VAT | ||||
| :5004 | Monetary amount | M | n18 | |||
| :6345 | Currency | M | an3 | GBP | ||
| :6343 | Currency qualifier | n | Not used | |||
| :4405 | Status | n | Not used |
Tax
| Seg | Element | Element description | Req | Data length | Example data | Notes |
| TAX | Tax | This is mandatory on all invoices from UK suppliers who pay VAT. | ||||
| 5283 | Tax qualifier | M | an3 | 7 | = Tax | |
| +5153 | Tax type coded | M | an3 | VAT | =Value added tax | |
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :5152 | Tax type | n | Not used | |||
| +C533 | Tax account details | n | Not used | |||
| +5286 | Tax assesment basis | n | Not used | |||
| +5279 | Tax rate identification | n | Not used | |||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| :5278 | Tax rate | M | an17 | 20.00 | In format nn.nn% | |
| :5273 | Tax rate basis identification | n | Not used | |||
| :1131 | Code list qualifier | n | Not used | |||
| :3055 | Code list agency | n | Not used | |||
| +5305 | Tax category, coded | M | an3 | Z | = Zero rated tax | |
| L | = lower rate | |||||
| E | = Exempt | |||||
| A | = Mixed rate | |||||
| S | = Standard rate tax | |||||
| +3446 | Tax identification | n | Not used |
Monetary Amount
| Seg | Element | Element Desciption | Req | Data Length | Example data | Notes |
| MOA | Monetary amount | M | ||||
| 5025 | Monetary amount qualifier | M | an3 | 124 or 176 | = Total VAT/ mandatory for all invoices from UK suppliers who pay VAT. | |
| M | 125 | = Taxable amount (ie inc surcharges and settlement discount, but before VAT). Mandatory for all invoices from UK suppliers who pay VAT | ||||
| :5004 | Monetary amount | M | n18 | |||
| :6345 | Currency | M | an3 | GBP | ||
| :6343 | Currency qualifier | n | Not used | |||
| :4405 | Status | n | Not used |
Message Trailer
| Seg | Element | Element Description | Req | Data length | Example data | Notes |
| UNT | Message trailer | |||||
| 0074 | Number of segments | M | n6 | Number of segments in a message | ||
| +0062 | Message ref. number | M | an14 | =UNH segment | ||
| UNZ | Interchange trailer | M | ||||
| 0036 | Interchange control count | M | n6 | Number of messages in interchange | ||
| +0200 | Interchange control ref | M | an14 | =UNB segment |