Coupa account merge - Supplier Portal

Supplier Actions

Overview

This guide will support you to merge your JLP supplier accounts. If you have more than one supplier account with the John Lewis Partnership this will allow you to access all accounts using one login.

Note: Accounts with the same email address are merged automatically (regardless of which invite message you use to create your account, since both invites are sent to the same email address)

Account merges cannot be undone. Use caution when merging accounts and be sure to verify that your account you are merging with is part of your organisation.

Merge Suggestions

The suggestions to merge accounts are based on email domain. For example, all the users with the @example.com domain get suggestions to merge. Merge suggestions appear in the right-hand column on the Home page.

If you know that a suggestion is invalid, click on the ‘Remove’ button and you will not see the request again. The other account can't merge without your permission, and removing the suggestion prevents merging.

To Merge Accounts

If you want to merge an account, follow the steps below:

Click on the Request Merge button

Select an account to be the parent account and add a note in the box

Selection	Description
Account Owner: My Account	This causes the other account to be merged into your company account.The other user's company account is removed. You continue to be the administrator for the merged company account, and the previous administrator becomes a regular user in the merged account.You can make them an administrator if you want. For more information, see Manage Users.
Account Owner: Their Account	Your company account is removed.The other user's company account becomes the only company account. You can no longer be the account administrator, but the administrator of the existing account can choose to make you an administrator of the merged account
Note	Add a note about the merge request, for example, the reason for the account merge.

Click on Send Request

You can also search for a specific account to merge, for example, if the account is not listed or the list is too long to search for the specific account that you want. You can access the merge request several ways:

- Clicking on the ‘Click here’ link takes you to the ‘Admin Merge Requests’ page.

- Clicking on the ‘Admin tab’ on the main menu and on the ‘Merge Requests’ link on the left.

- On the ‘Home’ screen, you can click on ‘Request Merge’ and this will take you to the same page as above.

Provide the email address of the account you want to merge, and click Request Merge.
Note: You can search up to five times.
An admin of the account you are requesting merge can see your request and either Approve or Deny it.

Merge Behaviour

When you merge accounts, you select the account that becomes the account owner. After the accounts merge, in most cases, the new account owner can administer data from both their account and the merged account, while the owner of the merged account can only administer data that originally existed in the merged account.

You can see more information in the table below

In this example, Supplier A and Supplier B merge accounts, with Supplier A becoming the account owner. When the Coupa SP merges the accounts, it uses the following merge rules:

Element	Supplier A	Supplier B
Account settings	Uses Supplier A's settings.	Uses Supplier B's settings.
Connected customers	Can administer both Supplier A's and Supplier B's customers.	Can only administer Supplier B's customers.
Connection requests	Both Supplier A's and Supplier B's connection suggestions display on the Request a Customer Connection screen. If the same customer was approved in one account and rejected in the other account, the approved connection displays, regardless of which account was approved or rejected.
Discount preferences (global)	Supplier A's settings are used.
Discount preferences (customer-specific)	Supplier A can administer and assign both Supplier A's and Supplier B's discount preferences.	Can only administer and assign Supplier B's discount preferences.
Legal entities	Supplier A can administer and assign both Supplier A's and Supplier B's legal entitities.	Can only administer and assign Supplier B's legal entities.
Public profile	Supplier A's profile displays.
Remit-to accounts	Supplier A can administer and assign both Supplier A's and Supplier B's remit-to accounts.	Can only administer and assign Supplier B's remit-to accounts
Users	Supplier A can administer and assign both Supplier A's and Supplier B's users.	Can only administer and assign Supplier B's users.

When you select either your account or the other account to be the account owner, the CSP shows you a visual representation of who controls what data after the merge.