GFR invoice statuses

Solution Properties

Solution ID:

210914142706287

Last Modified Date:

Tue Feb 21 09:44:46 UTC 2023

Taxonomy Path:

Finance - Supplier//Invoice Inquiry

Author:

vi1795

GFR invoice statuses

Supplier Actions

The information here will also indicate the actions (if any) required from you, the supplier, or whether any actions are required from your Buyer.

Invoice Status	Description	Supplier Action
Saved	Invoice has been started on iSupplier and not fully submitted	This should be submitted or deleted if no longer required
Ready for import	Invoice has been entered into iSupplier today, this will integrate into the system overnight	No action required
In process	Invoice has been loaded, invoice is awaiting a receipt to match against	No action required
Approved	Invoice has cleared processing stages and will be paid on the scheduled payment date	No action required

Hold Status	Description	Supplier Action
Awaiting Location Review of Invoice	No receipt has yet been entered. Notification sent to location to check for stock	No action required
Awaiting Location to Book In	Location has confirmed stock received, awaiting receipt to be entered	No action required
Awaiting Supplier POD	Location has responded; stock not received or has not responded in time	Supplier should upload signed proof of delivery through iSupplier. Click here for steps on how to do this.
Awaiting Location Review of POD	Supplier has uploaded POD via iSupplier. POD sent to location to review	No action required
Mismatched (on Hold) - Quantity Billed differs from Quantity received	This means that the invoice has been received by JLP but the quantity billed is different from the quantity received	No action required
Mismatched (on Hold) - Price Billed differs from PO price	This means that the invoice has been received by JLP but the price stated on the invoice differs from the price stated on the Purchase Order	Contact your Buyer and ask them to amend the prices for your products on our ordering system, and then ask your Buyer to contact Financial Processing to notify us of the price changes
Mismatched (on Hold)- Quantity and Price Billed differs from Quantity received/Po Price	This means that the invoice has been received by JLP but the quantity and price stated on the invoice differs from the quantity and price stated on the Purchase Order	No action required

Validation area	Description	Supplier Action
Duplicate Invoices	This means that the invoice has been received by JLP but is under investigation as a potential duplicate	No action required
Invoice tax amount exceeds 20% of invoice Net Amount	This means that the invoice has been received by JLP but is under investigation as the tax information is invalid	Resubmit your invoice via JLP iSupplier. Ensure the VAT Code column for each line says “STANDARD 20%”. When you resubmit your invoice, add an ‘A’ to the end of your invoice number to avoid it being rejected as a duplicate document
Invalid Ship-to-Location	This means that the invoice has been received by JLP but is under investigation as the ship-to-location is invalid	No action required
Validation Error	The invoice has been received by JLP but is under investigation	No action required
Deleted	The invoice has been deleted by JLP for the reason show in the reason box	Resubmission will be required if the invoice is valid