| | | | 210916152606070 DOCU132 EDI Ordering Guide EDI_Order_guide 410_20210916152546_EDI Ordering Guide - June 2021.doc.pdf 410_20210916152546_EDI Ordering Guide - June 2021.doc.pdf EDI Ordering Guide - June 2021.doc Waitrose EDI Ordering Guide 13/07/2021 Contents: Introduction 2 Network Services Used 2 Waitrose Network Information 2 Order Transmission Schedules 2 Orders Format 2 Implementation - Orders/Invoices 3 Transmission Problems 3 Contacts 4 Interconnect Details Form - Van Connection 5 Interconnect Details Form - X400 6 Interconnect Details Form - AS2 8-11 1 Introduction Waitrose prefer to send orders to our suppliers using EDI due to the traceability and security that EDI offers. It also enables those suppliers that have a suitable system to return the orders to us as invoices. If you are not currently trading with us by EDI for Ordering or Invoicing and would like to, please contact the appropriate department. Waitrose manage their EDI Ordering and Invoicing set up in partnership with OpenText (formerly GXS), all new mailboxes or amendments to existing mailboxes have to be registered through OpenText’s Managed System, this can take up to 7 days to complete. Network Services & Charges There maybe a charge associated with the set up of a new or change to an existing mailbox. A standard set up charge is £125.00 plus VAT, if a non standard set up is required (ie X400 or AS2) £312.00 or a quote will be provided which must be approved before the interconnect is processed. Waitrose will invoice you for this charge once the interconnect is in place. Waitrose Network Information For OpenText Tradanet Details are as follows:- Mailbox Mailbox/GLN Tradanet User Number Application Reference Notes Live 5000169000001 3665 ORDHDR Live Tradacoms Message Order Transmission Schedules Purchase orders are sent throughout the day, orders for short life products are either sent in the morning or overnight. For short life products Waitrose will send provisional orders for the coming week (transaction type 0350). Due to system constraints, there will be instances where a zero quantity is transmitted at the firm order stage because there is a quantity reduction from the provisional order. The Firm orders (transaction type 0430) are for production purposes. Orders Format Waitrose purchase orders are based on the OpenText Tradacoms Version 9, the mapping details are available as a separate document. Please note that we do not use the EANCOM standard or Integrity Checking. Some items are ordered and delivered to the Waitrose RDCs in outer cases containing many smaller cases within, these are referred to as “break packs”. Orders placed for these items will be for full outer case 2 quantities and the pack size communicated will be for the total number of units within the outer case - no information is sent regarding the inner case quantity. Implementation (Orders) Within the ordering guide you will find pages titled Interconnect Details, please ensure you or your Service provider complete the relevant form for the type of interconnect you require. These forms are to then be returned to help@waitroseengage.com which indicates acceptance of the charges detailed on page 2. Waitrose then in conjunction with OpenText, set up a interconnect ready for the first live order. Please note, Waitrose do not have testing capability for ordering, once the interconnect is in place a date for “going live” will be agreed between both parties. Implementation (Invoices) Details for Invoicing are available on WaitroseEngage, or via contact details on page 4 of this document. Transmission Problems In the event of a problem with your order transmission the first point of contact should be with your Service Provider, if the issue cannot be resolved then email help@waitroseengage.com. 3 Contacts For matters relating to Ordering , please contact: help@waitroseengage.com For matters relating to Invoicing, including branch ANA numbers, please contact: Financial Processing - 0345 6100333 option 1-1-1 Email - financialprocessing@johnlewis.co.uk (Please quote EDI in the email title) Email - jlpsupplieronboarding@johnlewis.co.uk (For the Iportal) 4 Interconnect Details - VAN Details There maybe a charge associated with this service, a standard set up charge is £125.00 plus VAT, if a non standard set up is required a quote will be provided which must be approved before the interconnect is processed. Please be aware Waitrose does not have the capability for sending test data prior to going “live” Company Details Company Name Supplier Number VAT Number Mailbox Details Service Provider Mailbox Number (STX) Edi Reference Number (SDT) Mailbox ID ie ABJ08607 Supplier Contact Details Contact Name Email Address Phone Number 5 For Internal Use LI Number Quotation Quote Requisition Number Purchase Number Bonus & Overiders For set up of Orders help@waitroseengage.com For set up of Invoices financialprocessing@johnlewis.co.uk (Please quote EDI in the email title) Interconnect Details - X400 There will be a charge associated with this service, a standard set up charge is £312.00 plus VAT, if a non standard set up is required a quote will be provided which must be approved before the interconnect is processed. Please be aware Waitrose does not have the capability for sending test data prior to going “live” Company Details Company Name Supplier Number VAT Number Mailbox Details Service Provider Mailbox Number (STX) Edi Reference Number (SDT) C - Country Name 6 ADMD - Admin Management Domain PRMD - Private Management Domain O - Organisation Name G - Given Name I - Initials S - Surname Supplier Contact Details Contact Name Email Address Phone Number For Internal Use LI Number Quotation Quote Requisition Number Purchase Number Bonus & Overiders For set up of Orders help@waitroseengage.com For set up of Invoices financialprocessing@johnlewis.co.uk (Please quote EDI in the email title) Interconnect Details - AS2 Details There will be a charge associated with this service, a standard set up charge is £312.00 plus VAT, if a non standard set up is required a quote will be provided which must be approved before the interconnect is processed. To enable an AS2 connection Opentext our Service Provider require a copy of the AS2 certificate and forms on pages 8 -11 to be completed. 7 Please be aware Waitrose does not have the capability for sending test data prior to going “live” Company Details Company Name Supplier Number VAT Number Mailbox Details Service Provider Mailbox Number (STX) Edi Reference Number (SDT) Supplier Contact Details Contact Name Email Address Phone Number For Internal Use LI Number Quotation Quote Requisition Number Purchase Number Bonus & Overiders For set up of Orders help@waitroseengage.com For set up of Invoices financialprocessing@johnlewis.co.uk (Please quote EDI in the email title) for OpenTextOpenText 8 all the requested information on pages 8 -11 of this formemeaas2implementation@opentext.com Opentext HTTP HTTP AS2 HTTPS URL: https://as2.eu.gxsics.com/enterprise/as2ssl HTTPS Port: 443 OpenText EMEA (this will change if you send non-edi data) for the IP addresses listed below: and 204.90.182.2 SM: Inbound Proxy: 204.90.181.11 Prerequisites softwaremustat the latest security version and be TLS V1.2 and SHA2 compliant. It should also be ● ● Signed Data ● ● ● SHA-2 Signing Certificate (expiring every 3 years) If your software cannot be upgraded to accommodate this Industry Standard Security information, please move to a different connection solution. Your AS2 Details Opentext Our system is compliant with SHA-2 and TLS V1.2 Security Standards; its imperative that your software also complies with these security settings. You must upgrade to the latest version of your software before you agree to start trading with your partners. Failure to do so could result in instant data failures. [Please provide] Software Version: [Please provide] Your Contact Details 9 This information is critical in allowing us to contact you if we find any prolonged connection failures or for renewing our certificates. If these details change in the future, please keep us informed. AS2 Alerts Contact Name[Please provide] Contact Phone[Please provide] Contact Email[Please provide] AS2 Certificate Updates Contact Name[Please provide] Contact Phone[Please provide] Contact Email:[Please provide] (group address preferred) Your Trading Partner Details: Company name 1: [Please provide] EDI ID and qualifier 1: [Please provide] Company name 2: [Please provide] EDI and qualifier 2: [Please provide] Company name 3: [Please provide] EDI ID and qualifier 3: [Please provide] Company name 4: [Please provide] EDI ID and qualifier 4: [Please provide] EDI ID and Qualifier[Please provide] [Please provide] MDNs: ☐ Asynchronous ☐ Synchronous MDN Algorithm: SHA1☐ SHA256 ☐ SHA384 ☐ SHA512 ☐ [Please provide] If you require HTTPS connectivity, you must ensure that your software is able to establish a TLS V1.2 handshake. [Please provide] Do you use client authentication? ☐ Yes ☐No If yes, please provide preferred authentication information and attach all relevant certificates: [Please provide] 10 What types of data will you be exchanging with your partners? ☐ EDI (with a UNB/STX/ISA header) ☐ Non-EDI (without a recognized EDI header) ☐ XML Do you require send/receive of wrapped data? ☐ Yes ☐No TGMS AS2 does not support send of wrapped data. EDI ID and Qualifier[Please provide] [Please provide] MDNs: ☐ Asynchronous ☐ Synchronous [Please provide] If you require HTTPS connectivity, you must ensure that your software is able to establish a TLS V1.2 handshake. [Please provide] Do you use client authentication? ☐ Yes ☐No If yes, please provide preferred authentication information and attach all relevant certificates: [Please provide] What types of data will you be exchanging with your partners? ☐ EDI (with a UNB/STX/ISA header) ☐ Non-EDI (without a recognized EDI header) ☐ XML Do you require a receive of wrapped data? ☐ Yes ☐No TGMS AS2 does not support send of wrapped data. Additional Information Please use this section if you need to advise us of any other information. Thank you for completing this form, someone from our team will get back to you as soon as possible with any questions or to confirm that we are ready to begin testing. 11 12 |
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