GNFR invoice statuses

Solution Properties

Solution ID:

210914163540380

Last Modified Date:

Thu Jan 18 08:26:32 UTC 2024

Taxonomy Path:

Finance - Supplier//Invoice Inquiry

Author:

vi1795

GNFR invoice statuses

Supplier Actions

GNFR - Invoice status

The information here will indicate the actions (if any) required from you, the supplier, or whether any actions are required from your Buyer.

Invoice Status	Description	Supplier Action
Saved	Invoice has been started on iSupplier and not fully submitted	This should be submitted or deleted if no longer required
Ready for import	Invoice has been entered into iSupplier today, this will integrate into the system overnight	No action required
In process	Invoice has been loaded, invoice is awaiting a receipt to match against	No action required
Excluded from Import	This indicates that the invoice has been received by JLP but has been returned to your organisation. A reason should be given in the reason column and a separate email will also be issued to inform you of the rejection.	Check the reason column and resubmit the invoice ensuring the information entered is correct
Approved	The invoice has cleared processing stages and will be paid on the scheduled payment date	No action required

Hold Status
When a GNFR invoice is submitted, the system will look to match the invoice amount with the purchase order amount and the receipt amount, to make a Three-way match. The invoice amount may be lower than the purchase order value/receipt value but must not exceed the purchase order value or receipt value. If a Three-way Match cannot be achieved the invoice will be put ‘On Hold’.
Quantity Billed exceeds Quantity received	This means that the invoice has been received by JLP but the quantity/amount invoiced is different from the quantity/amount received	Contact your Buyer (contact information will be on the original purchase order). The buyer may need to increase the receipt or you may need to issue a credit for the difference
Price	This means that the invoice has been received by JLP but the price stated on the invoice differs from the price stated on the Purchase Order	Contact your Buyer and ask them to amend the prices for your products on our ordering system, and then ask your Buyer to contact Financial Processing to notify us of the price changes
Quantity and Price Billed differs from Quantity received/Po Price	This means that the invoice has been received by JLP but the quantity and price stated on the invoice differs from the quantity and price stated on the Purchase Order	Contact your Buyer, for differences on both the order receipt and price
Quantity billed exceeds quantity ordered	This means the invoice/s against this Purchase Order total a higher value than the Purchase Order itself	Contact your Buyer, if in agreement they will need to increase the order value. If they are not in agreement, you will need to issue a credit note for the difference

Validation area	Description	Supplier Action
Duplicate Invoices	This means that the invoice has been received by JLP but is under investigation as a potential duplicate	No action required
Invoice tax amount exceeds 20% of invoice Net Amount	This means that the invoice has been received by JLP but is under investigation as the tax information is invalid	Resubmit your invoice via JLP iSupplier. Ensure the VAT Code column for each line says “STANDARD 20%”. When you resubmit your invoice, add an ‘A’ to the end of your invoice number to avoid it being rejected as a duplicate document
Invalid Ship-to-Location	This means that the invoice has been received by JLP but is under investigation as the ship-to-location is invalid	No action required
Validation Error	The invoice has been received by JLP but is under investigation	No action required
Deleted	The invoice has been deleted by JLP for the reason shown in the reason box	Resubmission will be required if the invoice is valid